Weekend Logistics Coordinator

Location: Baltimore, MD or New York, NY
Employment Type: Full Time

Flagship Management is recruiting a Weekend Logistics Coordinator on behalf of a maritime transportation client. This position coordinates the safe and efficient movement of tugboats and barges delivering petroleum products across multiple U.S. regions.

The Logistics Coordinator serves as a primary point of contact for vessel crews, customers, and industry partners, managing vessel schedules, coordinating deliveries, and supporting daily operations.

Schedule and Work Arrangements

• Friday through Monday: eight-hour days on Friday and Monday and 12-hour days on Saturday and Sunday.

• Based in either Baltimore or New York City.

• Weekend and holiday shifts are worked remotely.

• Up to three weekday remote workdays per month may be available with manager approval.

• Flexibility to work holidays on a rotational basis and adjust schedules to meet operational needs is required.

Responsibilities

Vessel Scheduling and Coordination

• Manage schedules for multiple vessel movements across a variety of ports.

• Monitor and update logistics software to maintain accurate operational information.

• Communicate with vessel agents regarding schedules and vessel particulars.

• Coordinate cargo loadings and deliveries with terminals.

• Keep industry partners informed of vessel operations.

• Coordinate vessel movements with operations and engineering teams to accommodate maintenance and inspections.

Cargo Administration

• Receive customer cargo nominations and enter details into the logistics system.

• Finalize and track cargo orders.

• Verify completed jobs for billing.

Customer Service

• Communicate directly with customers by phone and email.

• Develop vessel delivery schedules that support customer requirements.

• Provide operational support and help resolve customer issues.

• Build and maintain strong customer relationships.

Vessel Support

• Communicate with vessel crews in real time to support safe and efficient operations.

• Work with crews and operations managers to resolve operational issues.

• Relay emergency and incident communications to the appropriate contacts.

Additional Responsibilities

• Support the chartering team with customer relations and marketing initiatives.

• Serve as a point of contact for external stakeholders.

• Contribute to continuous improvement within fleet logistics.

Qualifications

• Associate’s degree preferred; bachelor’s degree strongly preferred.

• One to two years of logistics experience preferred.

• Operational experience in the maritime industry strongly preferred.

• Proficiency in Microsoft Office, including Word and Excel.

• Strong written and verbal communication skills.

• Strong attention to detail, critical thinking, and customer service skills.

• Comfortable using technology and managing multiple schedules and priorities simultaneously.